Exploring trends, technologies, e-resource management, and digital services in libraries.

2021 Workshops

The ER&L 2021 conference workshop planners led by Angela Sidman are pleased to announce the following workshops for Virtual Event. These multi-hour intensive courses are designed to take the attendee deep into the subject matter with a knowledgeable, experienced instructor(s). These courses are created based on community input and align with our 8 tracks.

Is this thing on? Learning the basics of establishing E-resource access

Foundational 1.  Managing e-Resources & Licensing

Course Instructors: 

  • Vanessa French, Butler University
  • Josh Petrusa, Butler University

Taking over E-Resources management? Broadening your skills for a job search? This workshop is designed to show attendees the basic components of establishing access to e-resources, from acquisitions to authentication, including payment, acquisition models, management and discovery systems, user interfaces, publisher platforms, linking, and all the various vendors and consortia which might play a role. The presenters will help you analyze and understand the systems and resources in place at your own library, and connect you with resources to understand them better after you’ve returned from Austin. The workshop is intended to be followed up with a conference session on troubleshooting e-resources access problems, giving attendees the skills to identify, resolve, and track a variety of electronic resource access issues, from simple to complex, once they understand how that access should be functioning.

It will begin by introducing attendees to the different elements involved in making an online resource accessible to users and then describe the common ways in which the components can break.

Following the workshop, participants will be able to: 

  • understand a variety of e-resource acquisition models.
  • understand authentication and e-resource access systems.
  • understand e-resource data flows between systems.

Effectively Manage Teams, Projects, Tasks, and Goals Across Locations with Notion

Foundational  3.  Organizational Strategies

Course Instructors: 

  • Russell Michalak, Goldey-Beacom College
  • Monica Rysavy, Goldey-Beacom College

In this workshop, we will walk you through the process of setting up a “Team Dashboard” in the popular project management app, Notion (http://www.notion.so).

Notion is a free tool (with enterprise options if you’d like to add institutional single sign-on) that offers web and app usage options so that users can easily access and enter content across platforms in a secure manner. Our teams (Library, Archives, Learning Center, Institutional Research, & Faculty Development) implemented this dashboard system shortly after the new year in January 2020. This system was designed to help us effectively manage projects across our departments with staff and student workers with very disparate schedules. During the early days of the pandemic, we were able to nearly seamlessly transition to 100% remote working because we had this dashboard in place. Moving forward as schedules are now mixed with some on-campus and some still remote, we continue to use the dashboard to communicate across our varied teams effectively.

This session will walk you through the step-by-step process of creating a Team Dashboard, and will offer suggestions for implementing a Notion Team Dashboard at your institution.

Following the workshop, participants will: 

  • be introduced to the app Notion and become familiar with the basic features and benefits of its use.
  • learn the basic skills needed to work with Notion, including which features are particularly useful for managing teams.
  • create their own Team Dashboards that are customizable to meet the needs of their team(s) and institution(s).

Captioning for a Captive Audience: Accessible Streaming Video for Library Patrons & Students

Foundational  |  5.  User Experience & Promotion

Course Instructors: 

  • Erin Dewitt-Miller, University of North Texas Libraries
  • Lindsay Duke, University of North Texas Libraries
  • Steven Guerrero, University of North Texas Libraries

Learn skills to make your video collection more accessible!

In early 2020, the University of North Texas Media Library embarked on a project to update and correct the captions for more than 750 videos in their internally-hosted streaming collection. The project involves a team of both staff and student employees and has given us insight into how to train, oversee, and manage this project. We will share our procedures, workflows, and lessons learned in order to help other libraries prepare for similar projects.

This workshop will cover the basics of closed captioning from a practical perspective. Participants will learn why accessibility matters to libraries, the history and background of closed captioning and other accessibility features for media, and what tools to use to edit or create captions. Participants will also get hands-on practice creating and editing captions and have opportunities to ask a former professional-closed-captioner questions about the process!

The workshop will also include tales from the wild world of professional closed captioning, several opportunities for small group discussions of accessibility and media in libraries, and interactive activities that provide the opportunity to learn by doing.

Following the workshop, participants will be able to: 

  • understand the value and limitations of closed captioning for accessibility.
  • create closed captions for online video.
  • edit closed captions for online video.

Thinking Outside the [Zoom] Box: Utilizing Virtual Reality for Library Programming

Foundational  |  7.  Emerging Technologies & Trends

Course Instructors: 

  • Keely Canniff, University of the Pacific
  • David Ovcharenko, University of La Verne
  • Sabrina Mora, University of La Verne

The University of the Pacific and the University of La Verne libraries have been temporarily closed during the Coronavirus pandemic and have been forced to transfer our events online. For our events that were interactive and given a sense of community, we built a VR space using Hubs by Mozilla in our respective libraries.

In this workshop, we will demonstrate how all libraries can utilize virtual reality for library programming, such as: displaying archival materials, student projects, or social gatherings – like book clubs. Participants will build their own virtual space to host library events using a free online web-based virtual reality (VR) platform called Hubs by Mozilla. Hubs is accessible via laptop, mobile phone, and VR hardware. The workshop takes you through setting up a space, building custom virtual spaces, and sharing the space with others.

No computer coding skills required to complete this workshop. Learn from the experienced hosts on the do’s and don’ts when hosting and creating online VR events.

Following the workshop, participants will: 

  • learn how to use an open-source platform for various library programming.
  • create their own virtual reality room.
  • learn innovative techniques to host VR events.

Fundamentals of Text Mining: Curating, Preparing, Analyzing, and Visualizing Textual Data

Foundational  |  8.  Data in Libraries

Course Instructors: 

  • Sarah Ketchley, University of Washington/Gale, a Cengage Company
  • Lindsey Gervais, Gale, a Cengage Company
  • Margaret Waligora, Gale, a Cengage Company

The relationship between close reading, mid-range reading (Alison Booth, “Mid-Range Reading: Not a Manifesto,” 2017), and distant reading (Franco Moretti, “Distant Reading,” 2013) has expanded the scholarly potential of both literary studies and the social sciences. As academic libraries continually shift to keep up with changing research and pedagogical needs, many are looking at the digital humanities as an opportunity for closer collaboration with faculty and other campus stakeholders. The text mining of primary sources fosters a natural partnership between library staff, faculty, and students.

The purpose of this workshop is to familiarize attendees with the basic workflow, terms, and output a student or new researcher would encounter when trying to accomplish a text mining project. We will give an introduction to text mining, including what it is, what’s possible, and how it is being used for research and instruction. In addition to a discussion on the theories and methodologies in the field, participants will get hands-on practice with the major components of a text mining project.

Participants will build mini-projects in order to familiarize themselves with the fundamental steps of text mining:

  • the curation of a textual dataset
  • the cleaning and preparation of that data
  • computational analysis
  • visualization of results

To accomplish these tasks, we will provide a sample dataset, but will also include a list of primary sources (found on the Web and in the library) where they could procure their own datasets. Using one of the most popular text mining and visualization tools used by digital humanists today (Voyant), attendees will work in breakout rooms/groups to generate visualizations from the texts in their datasets and answer questions based on their results.

This workshop is an introductory session covering the basics of text mining where no previous background is required.

Following the workshop, participants will be able to: 

  • understand the nature of text mining in the humanities and social sciences.
  • source relevant textual data for text mining and curate the material to optimize analysis results.
  • interpret the results of a variety of visualization outputs and choose the output best suited to answer a research question.

Optimizing Electronic Resource Management with Process Improvement, Project Management, and Problem Solving Techniques

Intermediate  |  1.  Managing e-Resources & Licensing

Course Instructor: 

  • Janetta Waterhouse, University at Albany

Electronic resource management (ERM) is perhaps the most challenging aspect of library work. Understanding how to optimize processes, manage projects, and effectively troubleshoot are three specific areas that can help librarians and staff be more effective. This workshop will start with a method for process improvement that maps existing ERM processes in a way that enables the identification of efficiencies. Next, participants will review project management basics and those techniques that can best be applied to ERM, which does not align with most formal project management practices. The workshop will finish with techniques to identify and resolve problems with electronic resources.

Some issues that arise reflect a systematic problem that can be resolved by adjusting a process, others may identify a project needed to clean up data or train staff. Combining process improvement techniques with effective project management practices and a problem-solving methodology will optimize electronic resource access for an institution by streamlining ERM and quickly identifying and resolving access issues. Individual reflection and group discussion will be incorporated throughout for participants to evaluate aspects of process improvement and simplified project management that apply to their situations.

Following the workshop, participants will be able to: 

  • understand the difference between process improvement and project management and how they each apply to electronic resource management.
  • apply process improvement techniques, including process mapping, to electronic resource workflows.
  • apply basic project management techniques to electronic resource management.
  • describe a problem solving methodology for issues accessing electronic resources.

Learn to Text Data Mine with Jupyter Notebooks on Google Colab

Intermediate  |  8.  Data in Libraries

Course Instructor: 

  • Joshua Been, Baylor University

This hands-on and gentle introduction to Python programming is designed to help librarians learn to analyze text content using Google Colab. By the end of this workshop, participants will gain experience using Python tools to:

  • clean text data.
  • calculate term frequencies.
  • identify parts of speech and named entities.
  • calculate sentiment.
  • topic modeling.

Following the workshop, participants will be able to: 

  • use Google Colab to automate processes using Python.
  • install Python libraries and modules found of GitHub.
  • understand how Python can be used to perform text data mining on a corpus of text.