2018 Exhibitor Logistics

Exhibitor Logistics

*This page is for 2018 exhibitors to prepare for ER&L 2018.
REGISTRATION

Pre-registration for the conference can be done via the unique registration code each company was provided and we can easily resend this if needed. If you are not sure you have registered all of your staff or you are a rep and are not sure if you are registered, please contact us at hello@www.electroniclibrarian.org to confirm your registered staff.

All exhibitor reps that are registered are full conference registrants and welcome to join all ER&L sessions.


TRAVEL & HOUSING

Housing is now open for booking for on-property rooms. Additional hotel options are forthcoming.

Other large events will be taking place at the same time as ERL18. We highly recommend booking your hotel soon.


EXHIBIT SCHEDULE

Exhibit Hall hours have expanded to 2 days for 2018!

Sunday March 4th Setup 3:00pm – 9:00pm
Monday March 5th 9:00am – Exhibit Hall Open
Dedicated breaks with attendees – times still to be determined
5:00pm – 7:30pm – Welcome Reception in the Exhibit Hall
Tuesday March 6th 9:00am – Exhibit Hall Open
Dedicated breaks with attendees – times still to be determined
4:00pm – Tear Down
Wednesday March 7th No Exhibits

EXHIBIT TABLE DETAILS

Each exhibitor and sponsor will have a table in the Exhibit Hall. Included in your tabletop exhibit package:

  • 2 complimentary Conference Registrations
  • Name and Logo with link to your website on the ER&L website and Conference Online Program
  • Wi-fi access
  • (1) 6-foot X 24-inch table dressed in a solid black cover from top to bottom. Table height is 29 inches.
  • Access to a standard electrical power strip with 20AMP power
  • 2 chairs at each table
  • Exhibitor backdrops and floor-standing signage behind the 6-foot table is permitted but cannot be wider than 6ft or taller than 10ft.

AUDIO VISUAL & WI-FI
  • Laptops and screens are permitted
  • A taped down power strip will be accessible within ~6 feet of your table.
    (We have planned for a power drop per each 2-3 tables.)
  • Wireless internet access is available to all attendees in the AT&T Center. Our experience is that this bandwidth is robust and at full strength in all locations including the exhibit location.
  • You are allowed to pass materials at the event; however, as a digital conference, please keep in mind that attendees will not likely have a bag to carry paper materials.
  • If you have supplementary AV needs, you will need to complete the 3rd page of the Exhibit Shipping + AV Order Form

LEAD RETRIEVAL

Lead retrieval details will be announced this fall.


SHIPPING
  • All vendors shipping boxes must complete a shipping form linked on this page. Please target your shipments to arrive on Thursday 3/1/2018. Download Exhibit Shipping Form
  • Please feel free to contact the Conference Concierge Abby Vela directly at 512-404-3688 or abigail.vela@attconf.utexas.edu if you have any package receiving questions.

ER&L for PROFESSIONAL DEVELOPMENT + NETWORKING

We understand that travel times and other commitments may not permit attendance at all events, but we’d love to have you participate as much as your schedule permits. These sessions are a product of excellent library/ industry partnerships and there is much to learn. Be sure to take advantage of breakfasts and the continuous snack and beverage service during the conference. You are welcome and encouraged to grab the beverages and snacks to take with you for a customer meeting in the courtyard between the hotel and conference center in the generous and comfortable seating area.


CONTACT

Additional FAQ’s can be found here.

Please contact us at hello@www.electroniclibrarian.org. Do not hesitate to reach out with any questions.

We look forward to seeing you in Austin!