2018 Exhibitor Logistics

Welcome 2018 Exhibitors!

We have gathered all the info you will need for a successful show on your Exhibitor Logistics page below. — Sandy & Danielle


All company representatives must be registered via Eventbrite using the  unique registration code each company was provided. We can easily resend this if needed. If you are not sure you have registered all of your staff or you are a rep and are not sure if you are registered, please contact us at hello@electroniclibrarian.org to confirm your registered staff.

BADGES: All exhibitor reps that are registered are full conference registrants and welcome to join all ER&L sessions. Badges can be picked up at the Registration Desk on M2 (ground level) starting on Sunday. Full Registration Desk hours can be found on Sched.

Want to see who is coming to ERL18? Click here for the most up-to-date Attendee List 

Updated March 2, 2018


Most conference blocks are sold out at this time but we do recommend contacting the hotels directly to see if they have rooms available outside the block. Other large events will be taking place at the same time as ERL18. We highly recommend booking your hotel soon.


Exhibit Hall hours have expanded to 2 days for 2018!

Sunday March 4th Setup 3:00pm – 9:00pm
Monday March 5th 7:00am-10:00am – Setup/ Exhibit Hall open to vendors only
10:00am – Exhibit Hall opens to attendees
10:00am-10:45am – Dedicated Break with Exhibitors
2:00pm-3:00pm – Poster Session in the Exhibit Hall & Dedicated Break with Exhibitors
5:00pm – 7:30pm – Welcome Reception in the Exhibit Hall
7:30pm – Exhibit Hall Closes
Tuesday March 6th 7:00am-10:00am – Exhibit Hall open to vendors only
10:00am – Exhibit Hall opens to attendees
10:00am-10:45am – Dedicated Break with Exhibitors
2:00pm-3:15pm – Poster Session in the Exhibit Hall  & Break with Exhibitors
3:15pm-6:00pm – Exhibit Hall Closes/Tear Down
Wednesday March 7th No Exhibits


Each exhibitor and sponsor will have a table in the Exhibit Hall. Included in your tabletop exhibit package:

  • 2 complimentary Conference Registrations
  • Name and Logo with link to your website on the ER&L website and Conference Online Program
  • Wi-fi access
  • (1) 6-foot X 24-inch table dressed in a solid black cover from top to bottom. Table height is 29 inches.
  • Access to a standard electrical power strip with 20AMP power
  • 2 chairs at each table
  • Exhibitor backdrops and floor-standing signage behind the 6-foot table is permitted but cannot be wider than 6ft or taller than 10ft.

  • Laptops and screens are permitted
  • A taped down power strip will be accessible within ~6 feet of your table.
    (We have planned for a power drop per each 2-3 tables.)
  • Wireless internet access is available to all attendees in the AT&T Center. Our experience is that this bandwidth is robust and at full strength in all locations including the exhibit location.
  • You are allowed to pass materials at the event; however, as a digital conference, please keep in mind that attendees will not likely have a bag to carry paper materials.
  • If you have supplementary AV needs, you will need to complete the Online AV Order Form.


Lead retrieval is once again available for ER&L 2018. Please use the Bartizan Lead Retrieval Form to complete the process. 


Shipping TO AUSTIN:

  • All vendors shipping boxes must complete an Exhibitor Shipping Form.
  • Please target your shipments to arrive on Thursday 3/1/2018.

Returning your boxes FROM AUSTIN:

  • Bring your own pre-paid shipping labels from the courier of your choice; The AT&T Conference Center will not cover any courier cost.
  • If you need labels, you are allowed to use the Business Center to create one online.
  • Call your courier to schedule a pick up under your account and have all boxes 100% ready for shipping upon departure (make sure you put a shipping label on each returning package).
  • Notify the Conference Concierge when you have scheduled your pick up and are ready for them to be taken to the loading dock.

Please feel free to contact the Conference Concierge Julia Henderson directly at 512-404-3688 or julia.henderson@attconf.utexas.edu if you have any package receiving questions.


We understand that travel times and other commitments may not permit attendance at all events, but we’d love to have you participate as much as your schedule permits. These sessions are a product of excellent library/ industry partnerships and there is much to learn. Be sure to take advantage of breakfasts and the continuous snack and beverage service during the conference. You are welcome and encouraged to grab the beverages and snacks to take with you for a customer meeting in the courtyard between the hotel and conference center in the generous and comfortable seating area.



AAAS/Science 306
Accessible Archives Inc. 411
ACLS Humanities E-Book 402
ACS Publications 408
Adam Matthew 308
AIP Publishing 101
Alexander Street 404
American Psychological Association 102
Amigos Library Services 501
Annual Reviews 103
Association for Computing Machinery 508
ASTM International 509
BioOne 608
Bloomsbury Digital Resources 309
BMJ 409
Brill 112
Cairn.info 209
Cambridge University Press 108
Canadian Science Publishing 302
Casalini Libri 607
Clarivate Analytics 507
Columbia University Press 410
The Company of Biologists 503
Credo Reference 310
De Gruyter 208
Duke University Press 612
East View Information Services 607
Elsevier 109
Emerald Publishing 303
Euromonitor 703
ExLibris 405
Gale, a Cengage Company 304
Geological Society 609
GeoScience World 107
HeinOnline 210
IEEE Xplore Digital Library 606
IGI Global 202
Infobase 113
Infogroup 614
Informa 502
IOP Publishing 605
The JAMA Network 603
JoVE 206
Kanopy 700
Library Consulting Network 511
Library & Information Resources Network 211
Mary Ann Liebert, Inc. 504
McGraw-Hill Education 105
Morgan & Claypool 705
Morningstar Investment Research Center 704
NEJM Group 203
NewsBank/Readex 505
The New York Times 701
OCLC 312
The Optical Society (OSA) 611
O’Reilly 706
Oxford Unviersity Press 204
Peter Lang International Publishers 609
PolicyMap 702
Project MUSE 110
ProQuest 406
RedLink 610
Risk Management Association 201
The Rockefeller University Press 601
Royal Society of London Publishing 610
SAGE Publishing 506
SimplyAnalytics 510
SPIE Digital Library 412
Springer Nature 311
Swank Digital Campus 602
Taylor and Francis Group 401
Thieme Publishers 604
Third Iron/ BrowZine 307
The University of Chicago Press 106
The University of Virginia Press 212
The Wall Street Journal 104
Wiley 111
Wolters Kluwer 403
WT Cox Information Services 205
Yewno 301



Additional FAQ’s can be found here. Please contact us at hello@electroniclibrarian.org. Do not hesitate to reach out with any questions.We look forward to seeing you in Austin!